Media viewer

Media files are linked to a record using fields such as media.reference (FN); more than one occurrence If a field in the current record can have more than one value, we add an occurrence of the field for each value (e.g. a book can have multiple authors so we add an occurrence of the author.name (au) field for each author). An occurrence can be a member of a group of fields, and adding an occurrence of the field adds all members of the group at once. of this field can be added, which allows multiple media files to be associated with a record:

When more than one media file is linked to the current record, the first occurrence is shown by default when the record is viewed in Media viewer, Result set View and Gallery View. In this example, two images are linked to the current Object catalogue record and the first occurrence (image4.jpg) displays by default when the Object catalogue record is viewed in Media viewer:

By marking another linked media file as preferred, it will display instead when the current record is opened in Media viewer (or listed in Result set View and Gallery View). We do this in Record details View:

1. Enter Edit mode A record is either in Display mode (we view its details) or Edit mode (we add or edit its details). A record enters Edit mode as soon as we create a new record, copy a record in Record details View or edit an existing record. by clicking in the Record details View toolbar or use the keyboard shortcut, F11.

2. Right-click the preferred media reference and select Preferred media in the context menu:

   

   When the record is saved the reference will be bold to indicate its preferred status:

   

Only one media file can be preferred per record. To remove the preferred status, edit the record and either:

• Right-click a media reference with the preferred status and select Reset preferred media in the context menu:

  

  -OR-

• Set a different media reference to preferred.

Axiell Collections is an HTML5 web-based Collections Management System (CMS) that runs in any modern browser, notably Mozilla Firefox, Microsoft Edge, Google Chrome and Apple Safari. The range of media formats supported by the default Media viewer is determined by your browser and HTML5 video / audio player:

• Image formats: .jpeg, .bmp, .gif, .svg and .png. At the time of writing, Safari supports .tiff natively; other browsers may be able to support .tiff images through plug-ins / add-ons.

  Note: The Collections WebAPI is able to transform images to a supported format on the fly and display them in your browser without altering the original file.

• Audio: HTML5 only supports .mp3, .wav, .opus and .ogg extensions, of which only .mp3 is supported by browsers.
• Video: HTML5 only supports .mp4 (H.264), .webm (VP8/VP9) and .ogg (Daala), of which only .mp4 is supported by browsers.

In versions of Collections older than version 1.16, a PDF is most usefully linked to a record using a field with an Application A field with an Application data type is associated with an application, such as a PDF reader; it is possible to link such a field to a file of the appropriate type (e.g. a .pdf file) and subsequently open the file by clicking the underlined data (typically a filename) in the field. data type such as Reference (digital_reference (RF)) on the Numbers | Digital references panel:

Linked this way, the PDF can be viewed in a browser tab by clicking the underlined file name, and the file can be downloaded with the Download icon beside the field.

From Collections version 1.16 onwards it is also possible to link a PDF to a media field (with an image data type) such as Reference (media.reference (FN)) on the Media panel:

Linked this way the PDF can be viewed in the Media viewer:

Note: In versions of Collections older than version 1.16 it is also possible to link a PDF to a media field (with an image data type) but clicking the underlined file name does not display the document.

Details about adding media files to Collections can be found here.

When viewing a PDF in the Media viewer a toolbar is available for working with the PDF.

PDF toolbar

Icon	Name	Details
	Show / Hide contents pane	Useful for navigating a PDF with multiple pages: select a page icon to jump to that page.
	Find	Search the text of the PDF: Click the icon again to hide the drop-down.
	Previous / Next	Move to the previous / next page.
	Page	Shows the current page number. Enter a page number and press Enter to jump to that page.
	Zoom	Zoom out / in by clicking the - / + icon, or select a zoom option from the drop list:
	Print	Print the document (annotations / drawings will be included in your printed document).
	Save	Save the document annotations / drawings will be included in your saved document). Tip: Use the Download button in the Media viewer toolbar to download the PDF as it was originally linked (without any annotations or drawings).
	Annotate the document	Click the icon and (optionally) set a text size using the slider and colour, click the document and type: Note: annotation are NOT stored in the PDF, however it is possible to download or print the document with your annotations using the Save or Print icons in the PDF toolbar. Click the icon again to stop annotating the document.
	Draw	Click the icon and (optionally) set a colour, pen thickness and opacity, click the document and draw (signature, underline, etc.): Note: drawings are NOT stored in the PDF, however it is possible to download or print the document with your drawings using the Save or Print icons in the PDF toolbar. Click the icon again to stop drawing on the document.
	Menu	Click for options to rotate the document, scroll, show multiple pages, etc.

A thumbnail will display at the bottom of the Media viewer pane for each media file linked to the current record. In the case of images, the thumbnail will show the image itself; the thumbnail of audio and video files will be an icon:

To display or play the media in the main display area of the Media viewer:

• Click an image thumbnail to display the image (shown above).
• Click the audio icon to display an audio controller:

  

• Click the video icon to display the video player: